Please fill out the Gender Identity Profile Change form.

Yes, please note that our student information system is not able to display both your official name and your chosen name simultaneously. The update to your chosen first name will be made across systems as your first name. 

If you have any questions regarding your chosen name and gender identity profile, please contact yorknow@yorku.ca.

Fill out an Alumni name change form and email it with the required documents to yorknow@yorku.ca.

In higher education, only the first name could be a chosen name, and for that no legal paperwork is needed. For middle and last name changes, we need two pieces of legal government ID (i.e. driver’s licence, birth certificate, Canadian or international passport, Canadian citizenship card, certificate of Indian status, change of name certificate or permanent resident card) to make the name change.

As a staff member - reach out to your supervisor/manager to make the name change with Human Resources - hrhelp@yorku.ca. Also, you can make your own name change as a staff member in your HR Self Serve online.

As a student – if you’d like to use your chosen name, please update your profile in the Student Access Module (SAM).
 

Yes, your chosen name will be seen in eClass.

As an undergraduate student – As an undergraduate student - complete the Student Name Change Request Form or email askit@yorku.ca to update your first name, surname (or both) so your @my.yorku.ca email account reflects your legal name change. Please note that only legal surname changes will be reflected since your chosen first name is by default going to be your email display name

As a graduate student – Your first name, surname (or both) displayed in Outlook are updated daily based on what is in the student system.
 

As an undergraduate student – Once you update your chosen name in the Student Access Module (SAM), an email will be automatically sent to askit@yorku.ca to update your email display name to your chosen name. This ensures your @my.yorku.ca email account displays your preferred/chosen name. Please allow at least one week for the update to appear.

As a graduate student – Your first name, surname (or both) displayed in Outlook are updated daily based on what is in the student system.

eClass will allow for chosen names – York University email addresses can only reflect the name that is in the student system.

Since all legal documents such as T2202A, documents associated with OSAP, Transcripts and RESP/proof of enrolment letter will capture legal first name, no action is required.

It is your choice whether your diploma has your chosen name or your official/legal name on it. If you’d like your official/legal name on your diploma, please reset your legal name in the Student Access Module (SAM). Otherwise, your chosen name will be reflected on the diploma.