1. Visit https://yorku.smartsimple.ca/ 
2. Click the Sign in with Passport York button. You will be redirected to the Passport York login screen.
3. Enter your Passport York username and password.
4. After a successful login, you will be redirected to the Student Portal screen.

If you do not yet have a Passport York account, or if you have forgotten your username or password, visit the University Information Technology website for instructions and help.

1. Once you have logged in, go to the Profile Management section on the left side of the portal screen.
2. In the Profile Management section, click Student Profile.

3. Click on the row showing your York student number / name / email address to open your profile.

The Student Profile has the following tabs:

• Student Information
• Demographics
• Engagement
• Research/Travel
• Finances
• Addresses
• Privacy and Declaration

To navigate between these tabs, you can either:

• click in the horizontal row of tab names to go directly to the tab you want
  
  OR
   
• use the NEXT > and < BACK buttons at the bottom-right and bottom-left of the screen to advance or go back one tab in sequence

The Student Information tab shows personal information including your York University student number (SISID), your name and pronouns, your date of birth, your contact information (email and phone), and your immigration status. If you are a student from Quebec who has applied for government aid, you will also see your Quebec Permanent Code number here. Within this section, you may update your personal pronouns, indicate your gender identity and input your Quebec Permanent Code (if applicable).

The Demographics tab has questions about your Ontario residency status and asks about your identification as a:

• first-generation post-secondary student,
• a person with a disability,
• an Indigenous learner,
• your ethno-racial ancestry,
• your sexual orientation and,
• if you were ever in the care of a Children's Aid Society or a Child and Family Services Agency.

Your responses to these questions are optional and the information provided will be used for the sole purpose of matching you to award opportunities. 

The Engagement tab has questions about your history of community involvement, volunteer work, and other activities on- and off-campus. To add your activities to the engagement section, you must click on the Add/Update Engagement and Leadership Activities button and then click on the + sign to add a row for each activity.  Be sure to add specific details about your role/involvement in the Statement of Activities section.  Use the navigation bar at the bottom of the page to access all columns/fields.

If you are a graduate student with funding from York, you must also confirm on this screen whether you applied (or will apply) for a teaching assistant (TA) position at York this academic year.

The Research/Travel tab is primarily intended for supporting graduate students with bursaries and awards related to attending conferences to present their research.

The Finances tab lets you input financial information to generate an assessment for need-based awards.

In this tab, you can create and submit a Need Assessment. This will calculate the difference between your available financial resources and your educational costs. A new Need Assessment is required for each study period. For Graduate students that would be for Fall, Winter and Summer.  For Undergraduate students that would be Fall/Winter and Summer (if applicable).

Financial need is a required criteria for nearly half of all awards available at York University.

We strongly recommend that you complete the Need Assessment in your Student Profile since this allows you to be considered for as many awards as possible. However, your assessed need may not be met entirely through York financial aid.

How to Complete a Need Assessment

1. Click the + button in the Finances tab to create a new Need Assessment.
2. Under Do you wish to submit your financial information to be considered for need-based awards? choose either Yes or No.
3. If you choose No, press save draft and then Continue. Then you are finished with this screen and a Need Assessment will not be submitted. Press the X in the top right corner of the pop up window to close this section and complete the rest of the tabs in the Student Profile.
4. If you choose Yes, and then Save Draft, you will see a new drop-down list with the heading Select the program that you are applying for. Choose the program(s) you are enrolled in for the current academic year (i.e. 2025-2026 FW Faculty of Health BSC GH or ) and then click the Continue button.
5. Answer all questions on the Need Assessment under the Financial Information tab. Some responses will make additional questions appear. If you are unable to complete all questions in one sitting, you can save your progress by clicking the Save Draft button.
6. When you have completed all questions, click the Submit button. You can then proceed to complete the rest of the tabs in the Student Profile.
7. The FAAS application will only permit you to submit one Need Assessment for the indicated study period.  If you need to amend a submitted Need Assessment, click on your submitted Student Profile and then click on 'Revise Profile' (bottom right-hand corner). Go to the Finances tab, click on the submitted Need Assessment and then click on Revise. Make the required changes and re-submit both the Need Assessment and the Student Profile.

The Addresses tab shows the permanent, local and temporary mailing addresses on your York student record.

If any of these addresses are outdated or incorrect, please visit the Student Personal Information page to see how to update that information.

The Privacy and Declaration tab describes how your submitted information will be used and potentially disclosed in accordance with the University's privacy policies. It also asks you to explicitly declare that the information you submitted is complete, true and subject to verification.

If you understand and agree to these conditions, click the I agree checkbox below the Declaration and Consent section. If you do not click that checkbox, your application cannot be processed.

After you have entered all of your data and signaled your agreement in the Privacy and Declaration tab, click the Submit Profile button.

If you are not yet ready to submit your profile but want to save the data you already entered, click the Save Draft button instead.

If you need to make a change to your submitted profile, click the Revise Profile button to re-open it for editing.